Step into a dynamic role where finance meets strategy! As our Accounts & Finance Manager, you’ll be pivotal in overseeing billing accuracy, payment schedules, and vendor-client coordination to ensure seamless financial operations.

Your Mission: Day to Day Responsibilities

• Invoice Management: Collaborate with vendors and internal teams to verify invoice details, including amounts, weights, and dimensions within a +/-5% tolerance.
• Database Maintenance: Update and organize databases for vendor payment terms and client payment preferences, tracking due dates and invoice details.
• Outgoing Payments: Coordinate with clients on outstanding payments and ensure discrepancies are resolved before vendor payouts. Prepare a weekly payment list for CEO approval and ensure accurate cost tracking.
• Outgoing Invoices: Track vendor invoices to avoid delays, update records promptly, and follow specific guidelines for clients using credit cards. Coordinate with the CEO on new credit card payment approvals.
• Incoming Payments: Follow up on overdue client payments and coordinate with accounts receivable for confirmation, ensuring payment terms align with delivery timelines.
• Reporting: Collaborate with team members to ensure accurate cash flow projections, monthly reporting, and financial accuracy across all documentation.

Your Toolbox: Skills to be Successful

• Financial Acumen: 3+ years of experience in accounts and invoicing, with a focus on financial reporting, reconciliation, and managing payments and cash flow.
• Software Proficiency: Familiar with accounting tools like Xero and Excel for database management and report generation.
• Detail-Oriented Coordination: Skillful in cross-checking data and coordinating across multiple teams for smooth, accurate operations.
• Excellent Communication: Clear, proactive communicator to manage follow-ups and financial accuracy with internal and external stakeholders.

Your Perks: What's in it for you

• Working completely remote
• Location independence
• 20 Paid leave days
• Yearly salary increase policy (based on performance)
• Long-term position with the opportunity to grow in a stable and growing company.
• Great opportunity to grow
• You’ll be joining a high-level and fast-paced team

Why Adaptive Teams?
At Adaptive Teams, we don’t just fill positions – we create pathways to success. Whether you’re a seasoned pro or just starting out, we’re here to help you grow, innovate, and make an impact. If you’re looking for exciting opportunities and, a team that’s as passionate as you are, this is the place to be.

What to Expect from Our Application Process?
Once you apply, you’ll receive an email guiding you through the next steps, including an assessment tailored to the role.

After that, we’ll ask you a few brief questions about your experiences and work style—this is your opportunity to showcase what makes you unique and how you approach challenges. Be sure to check your inbox (and your spam folder, just in case) for further instructions.

We understand your time is valuable, so we strive to keep the assessments under 45 minutes whenever possible, though some roles may require a slightly longer time investment.

Once selected, you’ll have the chance to schedule an interview with our team. We aim to make the process as smooth and transparent as possible, so you’ll always know where you stand.