Step into businesses, decode how they really run, and turn messy workflows into sleek, AI-powered systems. If you think in processes, spot inefficiencies fast, and love turning complexity into clarity—this is your lane.

Location: USA - Fully Remote

Your Mission: Day to Day Responsibilities

1. Discovery & Business Understanding

• Lead conversations with founders, operators, and team leads

• Map out current workflows across departments (sales, ops, finance, marketing, etc.)

• Identify bottlenecks, inefficiencies, and manual processes

• Ask sharp questions to uncover how things actually work (not just how they’re described)

• Determine what can be:

  • Automated

  • Augmented with AI

  • Eliminated or simplified

• Evaluate opportunities across:

  • Off-the-shelf tools (Zapier, Make, GPT workflows, etc.)

  • Custom AI/agent-based solutions

• Prioritize based on:

  • ROI

  • Speed to implement

  • Business impact

• Produce a structured deliverable that includes:

  • Current state workflow breakdown

  • Identified automation opportunities

  • Recommended solutions (tools, agents, systems)

  • Implementation plan (phased rollout)

  • Estimated impact (time savings, cost savings, revenue lift)

This is the core output of your work.
4. Handoff + Oversight

• Translate roadmap into clear specs for implementation team

• Collaborate with engineers / builders executing the work

• Provide light project oversight to ensure alignment with original vision

• Adjust roadmap as needed based on technical constraints or new insights

Your Toolbox: Skills to be Successful

You’re a strong fit if you:

• Think in systems and workflows, not just tools

• Can quickly understand how a business operates

• Are both analytical and practical

• Can communicate clearly with both non-technical stakeholders and technical teams

• Experience in consulting, operations, product, or systems design

• Strong understanding of:

  • AI tools (LLMs, agents, automation platforms)

  • Workflow automation (Zapier, Make, APIs, etc.)

• Ability to break down ambiguous problems into structured plans

• Comfortable leading client-facing conversations

• Experience building or implementing automations yourself

• Background in startups, agencies, or operational roles

• Familiarity with e-commerce, service businesses, or SMBs

• Experience writing clear documentation / specs
  

Your Perks: What's in it for you
You can walk into a business you’ve never seen before…

• Quickly understand how it operates…

• Identify high-impact automation opportunities…

• And deliver a roadmap that is:

  • Clear

  • Practical

  • High ROI

  • Actually implementable

• Initial projects are 3-month engagements

• Part-time to start, with potential to expand into a larger role

• You’ll work closely with a team executing the automation builds
  

Why Adaptive Teams?
At Adaptive Teams, we don’t just fill positions – we create pathways to success. Whether you’re a seasoned pro or just starting out, we’re here to help you grow, innovate, and make an impact. If you’re looking for exciting opportunities and, a team that’s as passionate as you are, this is the place to be.

What to Expect from Our Application Process?
Once you apply, you’ll receive an email guiding you through the next steps, including an assessment tailored to the role. Be sure to check your inbox (and your spam folder, just in case) for further instructions.

We understand your time is valuable, so we strive to keep the assessment process under 45 minutes whenever possible, though some roles may require a slightly longer time investment.

Once selected, you’ll have the chance to schedule your first interview with our team. We aim to make the process as smooth and transparent as possible, so you’ll always know where you stand.